WEST 2019 Sponsorship and Branding Opportunities


AFCEA and the U.S. Naval Institute have developed an enhanced sponsorship program for WEST 2019 that will offer maximum visibility to those who participate! What better way to make sure you stand out and increase your exposure at this foremost event in which industry leaders can learn about military requirements and connect with decision makers and operators, where senior military and government officials can gain feedback from sea service warfighters, and where industry thought leaders will discuss and demonstrate sea service solutions. Sponsorship opportunities are offered at a several investment levels, ensuring your ability to participate.

Browse available options below, or jump to specific categories: Patron Packages, Individual Sponsorships, Advertising Opportunities, Branding Opportunities.

Branding opportunities are currently under review for WEST 2019. If interested in being notified once these opportunities become available please email Wendy Moore.

Exhibitor Service Manual


General Information

  Exhibit Schedule

Exhibit Schedule

Exhibits are located in Halls A-C

Installation
Monday, February 11 - 8:00 AM – 5:00 PM
Tuesday, February 12 - 8:00 AM – 5:00 PM

Show Hours
Wednesday, February 13 - 9:15 AM – 5:00 PM
Thursday, February 14 - 9:15 AM – 4:30 PM
Friday, February 15 - 9:30 AM – 2:00 PM

Dismantling
Friday, February 15 - 2:00 PM – 10:00 PM
Saturday, February 16 - 8:00 AM – 12:00 PM

*All exhibits must be set by 5:00 PM on Tuesday, February 12. After this time, Show Management reserves the right to use any empty space in a way that will complement the overall appearance of the exposition. If you foresee any difficulty in meeting this deadline, please request a variance from Judy Spargo no later than 5:00 PM on Thursday, February 7.

  Items Included with Booth Space

Items Included with Booth Space

Member/Non-Member Booth Space

  • 8' high back drape (Blue/White/Gold/Blue) and 36" high side drape (Blue)
  • 7"x44" Company ID Sign
  • One (1) Full Conference Pass per 10'x10' booth
  • Six (6) Exhibit Only Passes per 10'x10' booth
  • *Please Note: The exhibit hall is NOT carpeted. Exhibitors MUST either rent carpet from Brede or bring their own floor covering

Government/Small Business Booth Space

  • 8' high back drape (Blue/White/Gold/Blue) and 3' high side drape (Blue)
  • 7"x44" Company ID Sign
  • Booth Carpeting (Blue)
  • One (1) 6' draped table (Blue)
  • Two (2) Side Chairs
  • One (1) Wastebasket
  • One (1) Full Conference Pass per 10'x10' booth
  • Six (6) Exhibit Only Passes per 10'x10' booth

  Display Regulations

Display Regulations

Linear Booth

Linear booths, also called in-line booths, are generally arranged in a straight line and have neighboring exhibitors on their immediate right and left, leaving only one side exposed to the aisle. Display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of 8 feet is allowed only in the rear half of the booth space, with a 4 foot height restriction imposed on all materials in the remaining space forward to the aisle.

Island Booth

An island booth is any size booth exposed to aisles on all four sides. The entire cubic content of the space may be used up to the maximum allowable height (20 feet)..

  Conference Program

Conference Program

The full conference program is available here.

  Key Contacts

Key Contacts

Exposition Management
Judy Spargo
Phone: 703-679-3923
Email: Judy.Spargo@spargoinc.com

Registration
Phone: 703-449-6418
Email: WestRegistration@spargoinc.com

Brede Exposition Services
Tarri Bradley
Phone: 888-723-3976
Email: TBradley@brede.com

Patron/Sponsorship Opportunities
AFCEA Exhibit & Sponsorship Management Team
Phone: 703-995-2567
Email: AFCEAExhibits@spargoinc.com

Lead Retrieval
Direct Lead
Phone: 703-995-1800
Email: DirectLead@jspargo.com

Electrical
CTS
Phone: 702-309-8326
Email: Orders@exposervicedesk.com

Internet/Telecommunications
Smart City
Phone: 888-446-6911
Email: CSR@smartcity.com

Service Order Forms

  Carpet, Furniture, Shipping, Labor, Etc.

Brede Exposition Services

*Carpet/Floor Covering is required.

Online Ordering Available here.
PDF Order Form Available here.

 

Advanced Order Deadline (Custom Exhibits Rental): January 11, 2019

 

Advanced Order Deadline (Carpet, Furnishings, Standard Exhibit Rentals, Labor): January 28, 2019

 

Questions?
Customer Support
Phone: 301-937-8600
Fax: 301-937-6513
Email: cswashington@brede.com

 
  Specialty Furniture

Accent

PDF Order Form Available here.

 

Order Online: www.GetAccent.com

Email: Info@GetAccent.com

 
  Shipping Information

Advanced Warehouse

Items must arrive by February 4, 2019.

Exhibitor Name, Booth Number
WEST 2019
Brede Exposition Services
c/o YRC
9525 Padgett Street
San Diego, CA 92126

After February 4, 2019, a late charge will be applied to all materials sent to the advanced warehouse. For more information on shipping, please contact Brede Exposition Services at 301-937-8600 or cswashington@brede.com

 

Direct to Showsite

Items may begin arriving on February 11, 2019.

Exhibitor Name, Booth Number
West 2019
c/o Brede Exposition Services
San Diego Convention Center
111 West Harbor Drive
San Diego, CA 92101

Please note, any items arriving to the convention center before February 11, 2019, may be refused by the facility. If accepted, materials may accrue high fees.

  Electrical

CTS

Place Online Orders here

PDF Order Form Available here.

 

Advanced Order Deadline: 2 Weeks Prior to the Event 

 

Questions?
Customer Support
Phone: 702-309-8326
Email: Orders@exposervicedesk.com

 
  Internet and Telecommunications

Smart City

PDF Order Form Available here

 

Advanced Order Deadline: January 26, 2019

 

Questions?
Customer Support
Phone: 888-446-6911
Email: CSR@smartcity.com

 
  AudioVisual

Razor Exhibits

Questions?
Customer Support
Phone: 800-507-2153
Fax: 800-908-8234
Email: razorexhibits@gmail.com

PDF Order Form Available here

 

Orders must be received 5 business days before start of the event.

  Booth Cleaning

San Diego Convention Center

Questions?
Customer Support
Phone: 619-525-5468
Email: boothcleaning@visitsandiego.com

PDF Order Form Available here

Advanced Order Deadline: January 26, 2019

  Catering

San Diego Convention Center

PDF Order Form Available here

 

Advanced Order Deadline: January, 28, 2019

 

Questions?
Mary Forney
Phone: 619-525-5818
Email - Old: Mary.Forney@visitsandiego.com

  Lead Retrieval

DirectLead

Additional Information Available here

 

Advanced Order Deadline: January 11, 2019

 

Questions?
Customer Support
Phone: 703-995-1800
Email: DirectLead@spargoinc.com

 
  Floral

Short Term Plant Rental

PDF Order Form Available here

Questions?
Phone: 562-494-7777

  Housing

West 2019 Housing Center

Exhibitor Create A Block

Customer Support
Phone: 888-273-5706 or 703-449-6418
Fax: 703-574-8332
Email: West Housing@spargoinc.com

 

Imporant Housing Information
All reservation changes must be made online or submitted in writing to the Housing Center. All cancellations must be received three days (72 hours) prior to your scheduled check-in date. If you do not cancel your reservation, you will be assessed a fee equal to one night's room and tax. Please Note: If you do not arrive on your confirmed arrival date, your room will not be held for the remainder of your stay; and you will be assessed a fee equal to one night's room and tax. Please be sure to verify your arrival date. Government ID is required at check-in for Government-rated rooms. Government rates are based on the prevailing Government per diem rate and are subject to change.

  Registration

West 2019 Registration Center

Exhibitor Registration

Forgot your password?
Please contact Customer Support at:
Phone: 703-449-6418
Email: WestRegistration@spargoinc.com

Increase Your Visibility!

  Online Upgraded Listings

Online Upgraded Listings

Click here for more Information

Questions?
AFCEA Exhibit Management Team
Phone: 703-995-2567 or 888-215-2241
Email: AFCEAExhibits@spargoinc.com

  Signal Magazine Exhibitor Package

Signal Magazine Exhibitor Package - Is this the same this year?

Click here for more Information

  Sponsorship Opportunities

Sponsorship Opportunities

Click here for more Information

 

Custom Packages are Available, please inquire.

Companies beginning with the letters #-F should contact:
Walid Mansoor, 703-679-3977, Walid.Mansoor@spargoinc.com

 

Companies beginning with the letters G-P should contact:
Jenn Donovan, 571-385-4267, Jenn.Donovan@spargoinc.com

 

Companies beginning with the letters Q-Z should contact:
Jessica Neiers, 703-679-3961, Jessica.Neiers@spargoinc.com

 

I'm here to help!

Please feel free to reach out to me if you have any questions.
Judy Spargo
Exposition Management
SPARGO, Inc.
11208 Waples Mill Road - Suite 112
Fairfax, VA 22030
Phone: 703-679-3923
Email: Judy.Spargo@spargoinc.com

 

Official Contractors

As you plan for West 2019, you may receive solicitations from publications and vendors that are not affiliated with WEST, AFCEA, UNSI, SPARGO Inc., or any contracted organization therin. Please be advised that AFCEA/UNSI does not sell exhibitor lists or contact information to anyone. This information is securely provided to West 2019 Official Contractors to inform exhibitors of show related services. Solicitations from unofficial vendors are often the result of obtaining public information from the internet. AFCEA/UNSI partner with select vendors to produce our premiere conference and expo and can intervene on your behalf if any customer service issues arise.

List of official contractors:

  • Spargo, Inc. (Exhibit Sales, Management, Registration, Housing, Lead Retrieval)
  • Brede Exposition Services (General Service Contractor)
  • Smart City (Internet)
  • CTS (Electricity)
  • Razor Exhibits (AudioVisual)
  • San Diego Convention Center (Catering)

We look forward to you joining us this February in San Diego, CA!